3.4—Changes in Schedule

With advisor approval, students may make schedule changes. Prior to the official closing on the first Friday of the quarter, students may make schedule changes (both course additions and withdrawals) online. If the change requires course enrollment permission, the change must be made at the Graduate School.

Course Addition. After the first Friday of the quarter, additions to approved schedules require the permission of the instructor and approval of the student’s advisor. After the second Friday of the quarter, approval of the chair of the instructional department is also required. The Ohio State Course Enrollment Permission Form must be submitted to the Graduate School no later than the third Friday of the quarter.

The accelerated nature of summer term courses requires that from the first day of classes additions to approved schedules have the permission of the instructor and the approval of the student’s advisor. The Course Enrollment Permission Form must be submitted to the Graduate School no later than the second Friday of the appropriate summer term.

After the third Friday of the quarter (second Friday of the relevant summer term) a student who, because of circumstances beyond his or her control, finds it necessary to add a course, must file a petition with the Graduate School. The petition form is available on the Graduate School website. Petitions must be approved by the instructor, advisor, and department chair. Petitions are reviewed in the Graduate School and are not always approved.

Course Withdrawal. Withdrawal from the university during a quarter entails withdrawal from all courses in which a student is enrolled during that quarter.

1. Withdrawal from any or all courses requires the approval of the student’s advisor

2. Withdrawal requests must be submitted to the Graduate School

Until closing on the third Friday of a quarter (second Friday of the relevant term for summer term courses) a student may withdraw from any or all courses that began in the same quarter (or term) with no mark entered on the official permanent record.

After closing on the third Friday of a quarter and until closing on the seventh Friday of a quarter, if a student withdraws from any or all courses that began in the same quarter, the Registrar enters the mark “W” on the official permanent record for the courses withdrawn. A dated notation “withdrew” is entered on the official permanent record when the student withdraws from the university.

After closing on the seventh Friday of the quarter (second Friday of the relevant term for summer term courses), a student who, because of circumstances beyond his or her control, finds it necessary to withdraw from any or all courses, must file a petition with the Graduate School. Reasons not acceptable for withdrawal include, but are not limited to, the student’s performance in the course(s), lack of preparation for the course(s), or dissatisfaction with the subject matter offered in the course(s).

Petitions must be approved by the instructor, advisor, and department chair. Petitions are reviewed in the Graduate School. If the Graduate School approves the petition, a copy is filed with the Registrar, who is then authorized to enter the mark “W” on the student’s official permanent record, and the instructor(s) of the course(s) is/are so notified. If the petition is denied by the Graduate School, the student continues to be enrolled in the course(s), and a final grade(s) must be reported by the instructor(s).

A student who stops attending a course and does not officially withdraw from it has the final grade of “EN” as reported by the instructor entered on the official permanent record. Such a grade is based on the Rules of the University Faculty.

Military Leave Course Withdrawal. A graduate student who is involuntarily called to active-duty military service should contact the Graduate School for assistance with course withdrawal.