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Final Semester Procedures and Timelines
A graduate student’s last semester of enrollment is also his or her semester of graduation. Graduating students are responsible for meeting important milestones and deadlines.
Final Semester Procedures and Timeline, Doctoral
The Graduate School uses these requirements to audit your record to determine if you are eligible to graduate.
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Submit Application to Graduate
Due: Third Friday of the semester or summer term (
graduation calendar ) -
Submit Application for Final Examination
via GRADFORMS
Must be submitted by the student and approved by the defense committee at least two weeks before the defense date.
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Undergo Dissertation Format Check
Due: At least two weeks before the defense
Submit a complete dissertation draft to the Graduate School either remotely at grad-schoolformatreview@osu.edu or in-person on a walk-in basis at 247 University Hall, Monday thru Friday from 9:00 a.m. to 4:30 p.m. in the autumn and spring semesters; Summer hours 8:30 a.m. to 3:30 p.m.
Learn more about format review and submission, and format guidelines.
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Deliver copy of dissertation to Graduate Faculty Representative as soon as you receive GFR assignment email notice from Graduate School
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Verify that your committee has approved and submitted Report on Final Examination (on GRADFORMS)
Due: Immediately following conclusion of exam
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Make required revisions to dissertation document
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Verify that your committee has approved and submitted Report on Final Document by posted deadline
via GRADFORMS
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Convert final dissertation document to embedded-font PDF and submit to OhioLink
No later than 8 a.m. on the deadline day. All documents must be approved by 5 p.m. on the deadline day in order to meet degree requirements.
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Request Delay of Final Document (if applicable)
via GRADFORMS
Learn more about
access and distribution of your document. -
Take the Survey of Earned Doctorates and submit the Certificate of Completion form to the Graduate School
When complete, email certificate to Grad-SchoolETD@osu.edu
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Complete the Ohio State Doctoral Exit Survey
Via Carmen
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Commencement
- If attending, come to Graduate School and provide an audio recording of your name so your name is pronounced appropriately at commencement.
- If not attending, complete the commencement section on the application to graduate on GRADFORMS to indicate how the diploma should be disbursed.
Final Semester Procedures and Timeline, Master’s
The Graduate School uses these requirements to audit your record to determine if you are eligible to graduate.
-
Submit Application to Graduate
via GRADFORMS
Due: The third Friday of the semester or summer term (
graduation calendar ) -
Complete Master’s Examination
Due: Must be completed no later than the
published deadline for the semester or summer term of graduation -
Verify that your committee has approved and submitted Report on Final Examination
via GRADFORMS
Due immediately following conclusion of exam.
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Undergo Thesis Format Check (if applicable)
Have a format review of your thesis with the Graduate School no later than the posted examination deadline for the semester. Format reviews are optional for Master’s students, but strongly recommended. Submit a complete dissertation draft to the Graduate School either remotely at grad-schoolformatreview@osu.edu or in-person on a walk-in basis at 247 University Hall, Monday thru Friday from 9:00 a.m. to 4:30 p.m. in the autumn and spring semesters; Summer hours 8:30 a.m. to 3:30 p.m.
Learn more about format review and submission, and format guidelines.
-
Make required revisions to thesis document
-
Verify that your committee has approved and submitted Report on Final Document by posted deadline
via GRADFORMS
-
Convert final thesis document to embedded-font PDF and submit to OhioLink
No later than 8 a.m. on the deadline day. All documents must be approved by 5 p.m. on the deadline day in order to meet degree requirements.
-
Request Delay of Final Document (if applicable)
via GRADFORMS
Learn more about
access and distribution of your document. -
Commencement
If not attending, complete the commencement section on your application to graduate on GRADFORMS to indicate how your diploma should be disbursed.
End-of-Semester
Students who apply to graduate in a given semester and find that they cannot complete degree requirements by the posted deadlines can opt to utilize an option at Ohio State called End-of-Semester.
Students who take this option have until the last business day before the start of the next semester to complete all degree requirements, including defending a dissertation or thesis, submitting the final approved document, and taking care of all related paperwork and fees.
Meeting the End-of-Semester deadline means that a student will officially graduate the following semester and will not have to be enrolled in that semester, nor re-apply to graduate. The student's degree is conferred at the next commencement ceremony, and this is the date of graduation that will appear on the student’s official transcript.
Format Revisions
Within a few hours of the document submission, the Graduate School will notify the student via email that the document has either been accepted or that the document needs revisions.
If the document needs revisions, the student must make the corrections and upload the revised version to the OhioLINK site.
Survey of Earned Doctorates
The Survey of Earned Doctorates began in 1958 as an annual survey and has evolved as the definitive source of information on the nation's new research doctorates.
Sponsors are the National Science Foundation, National Institutes of Health, Department of Education, National Endowment for the Humanities, USDA, and NASA.
Data collected are shared with colleges and universities across the United States to assist in decisions about funding and advocating for graduate education. The information is confidential; none of the data will personally identify a respondent.
Ohio State doctoral candidates may complete the survey any time during their semester of graduation.
Contact
grad-schoolgraduationservices@osu.edu