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Final Semester Procedures and Timelines

A graduate student’s last semester of enrollment is also his or her semester of graduation. Graduating students are responsible for meeting important milestones and deadlines.

Upcoming Deadlines

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Final Semester Procedures and Timeline, Doctoral

PhD Degree Requirements
The Graduate School uses these requirements to audit your record to determine if you are eligible to graduate.

Graduation Calendar

  • Submit Application to Graduate

    GRADFORMS

    Due: Third Friday of the semester or summer term (graduation calendar)

  • Pay $20 Required Microfilming Fee

    Payment is due by the posted deadline during the semester it is charged. Students who postpone graduation and pay the fee will not be charged again.

  • Submit Application for Final Examination

    via GRADFORMS

    Must be submitted by the student and approved by the defense committee at least two weeks before the defense date.

  • Undergo Dissertation Format Check

    Due: At least two weeks before the defense

    Bring a complete, paper copy of your document to the Graduate School. Autumn and spring semester hours: 9 a.m.-4:30; Summer hours: 9 a.m.-4 p.m.

    Learn more about format review and submission, and format guidelines.

  • Deliver copy of dissertation to Graduate Faculty Representative as soon as you receive GFR assignment email notice from Graduate School

  • Verify that your committee has approved and submitted Report on Final Examination (on GRADFORMS)

    Due: Immediately following conclusion of exam

  • Make required revisions to dissertation document

  • Verify that your committee has approved and submitted Report on Final Document by posted deadline

    via GRADFORMS

  • Convert final dissertation document to embedded-font PDF and submit to OhioLink

    OhioLINK

    No later than 8 a.m. on the deadline day. All documents must be approved by 5 p.m. on the deadline day in order to meet degree requirements.

  • Request Delay of Final Document (if applicable)

    via GRADFORMS

    ​Learn more about access and distribution of your document.

  • Take the Survey of Earned Doctorates and submit the Certificate of Completion form to the Graduate School

  • Complete the Ohio State Doctoral Exit Survey

    Via Carmen

  • Commencement

    • If attending, come to Graduate School and provide an audio recording of your name so your name is pronounced appropriately at commencement.
    • If not attending, complete the commencement section on the application to graduate on GRADFORMS to indicate how the diploma should be disbursed.

Final Semester Procedures and Timeline, Master's

Master’s degree requirements
The Graduate School uses these requirements to audit your record to determine if you are eligible to graduate. 

Graduation Calendar

  • Submit Application to Graduate

    via GRADFORMS

    Due: The third Friday of the semester or summer term (graduation calendar)

  • Complete Master’s Examination

    Handbook

    Due: Must be completed no later than the published deadline for the semester or summer term of graduation

  • Verify that your committee has approved and submitted Report on Final Examination

    via GRADFORMS

    ​Due immediately following conclusion of exam.

  • Undergo Thesis Format Check (if applicable)

    Bring a complete, paper copy of your thesis document to the Graduate School at least a few days before the scheduled defense date. Autumn and spring semester hours: 9 a.m.–4:30; Summer hours: 9 a.m.–4 p.m.

    Learn more about format review and submission, and format guidelines.

  • Make required revisions to thesis document

  • Verify that your committee has approved and submitted Report on Final Document by posted deadline

    via GRADFORMS

  • Convert final thesis document to embedded-font PDF and submit to OhioLink

    OhioLINK

    No later than 8 a.m. on the deadline day. All documents must be approved by 5 p.m. on the deadline day in order to meet degree requirements.

  • Request Delay of Final Document (if applicable)

    via GRADFORMS

    Learn more about access and distribution of your document.

  • Commencement

    If not attending, complete the commencement section on your application to graduate on GRADFORMS to indicate how your diploma should be disbursed.


 

End-of-Semester

Students who apply to graduate in a given semester and find that they cannot complete degree requirements by the posted deadlines can opt to utilize an option at Ohio State called End-of-Semester.

Students who take this option have until the last business day before the start of the next semester to complete all degree requirements, including defending a dissertation or thesis, submitting the final approved document, and taking care of all related paperwork and fees.

Meeting the End-of-Semester deadline means that a student will officially graduate the following semester and will not have to be enrolled in that semester, nor re-apply to graduate. The student's degree is conferred at the next commencement ceremony, and this is the date of graduation that will appear on the student’s official transcript.

Microfilming Fee

The microfilming fee must be paid by all PhD and DMA students during the semester that you first submit an Application to Graduate. It must be paid by final submission deadline for your dissertation. If you choose to graduate at a later time, you must still pay the fee; you will not be charged again.

Format Revisions

Within a few hours of the document submission, the Graduate School will notify the student via email that the document has either been accepted or that the document needs revisions.

If the document needs revisions, the student must make the corrections and upload the revised version to the OhioLINK site.

Survey of Earned Doctorates

The Survey of Earned Doctorates began in 1958 as an annual survey and has evolved as the definitive source of information on the nation's new research doctorates.

Sponsors are the National Science Foundation, National Institutes of Health, Department of Education, National Endowment for the Humanities, USDA, and NASA. 

Data collected are shared with colleges and universities across the United States to assist in decisions about funding and advocating for graduate education. The information is confidential; none of the data will personally identify a respondent. 

Ohio State doctoral candidates may complete the survey any time during their semester of graduation. 

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