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Notification of Fellowship Winners
Section 10.0 of the Fellowship Guidelines
The confidential award list for graduate programs will be made available on the Graduate School’s Nomination System following review.
Graduate School award letters will be made available on the Nomination System for review by graduate programs to ensure accuracy following the award decision. Notification to Fellowship Services after the letters are first made available can request the award letter be sent to nominees. CAFs may be awarded at this time, and will then be added to the first award letter. All letters will be sent on the official awards notification date. The Graduate School sends the official fellowship award letters to fellowship awardees by email . Students must accept their award through the Graduate School Fellowship system.
The offer letter will be emailed to the students as soon as possible and no later than two weeks after letters are made available to the programs. In cases where the student is awarded a college-allocated fellowship or a reallocated fellowship after the initial award send letter date, a new letter listing all fellowships awarded may be sent immediately by the program, or automatically by the Graduate School within days of the award being made. Students will need to accept their new award in the nomination system in order to receive it, although if they accepted a previous award that acceptance will remain recorded.
Please note that declinations of a fellowship are final and can be received up to the April 15th deadline. Programs which wish to award a college-allotted or reallocated fellowship to a student who has declined a fellowship before the April 15th deadline can do so in the nomination system. Any nominee that does not accept the Graduate School offer by April 15th will forfeit that offer but could accept a reallocation or CAF offer made after April 15th. The program should inform the student that they will not receive the declined offer, only the later offer should they choose to accept it.
To avoid confusion on the part of awardees, graduate programs are strongly encouraged to reference and attach a copy of the Graduate School letter in their own offer letter to the student. Graduate programs must inform awardees at the time of the fellowship offer of their willingness to provide (or not provide) additional financial years of support, supplemental stipend and the conditions, if any, that need to be met for continued support.
Each graduate program is responsible for notifying its unsuccessful nominees.
Acceptance of Fellowship
Ohio State follows the Council of Graduate Schools’ (CGS) April 15 award resolution agreement. The CGS resolution states that fellowship recipients have complete freedom of choice in accepting their awards until April 15, with the last award accepted on or before that date being the one to which the student is obligated.
Graduate programs may make offers in advance of this date, but cannot state or imply that these offers are contingent on acceptance prior to April 15. Contact the Fellowship Office for statements acceptable to the CGS.