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Combining or Reallocating College-Level Fellowships

Multiple Competition and College-Allocated Awards

Students may be nominated for multiple fellowships (to create additional years of support) through the central fellowship competition and/or the college-allocated fellowship process. If the nominee is awarded multiple fellowships, the fellowships will not be combined into one award. Rather the awards will be distributed consecutively. In the case of multiple awards, the Graduate School will determine in what order the awards are distributed. Nominees who are awarded three or more years of support will receive the higher stipend level for all three (or more) years.

  • The maximum number of fellowship years awarded to a student through this process is four years.
  • Three- and four-year awards are only available to students in doctoral or three-year terminal degree programs.
  • The graduate program assumes specified financial commitments for the intervening non-fellowship years when a student is granted multiple years of support.

Reallocating Competition and College-level Awards

Reallocated fellowships may be made only to students who were nominated in the fellowship competition. Graduate programs may reallocate college-level or university fellowships that have been declined by recipients on a three-to-one basis. This ratio of three-to-one ensures that the number of funded fellowships is in line with annual budget realities. Graduate Enrichment and SROP Graduate School Fellowship offers that have been declined do not count for reallocation purposes. A program may award one fellowship for every three declined fellowship “reallocation credits” it accumulates. Programs must have three reallocation credits for each one-year fellowship they want to award.

Reallocation fellowship credits are calculated by headcount for university fellowships and by award years for college-level fellowships. This distinction recognizes that college-level fellowships are counted by award years and is designed to encourage programs to take strategic risks in making offers with their college-level awards. Reallocation of college-level fellowships can be requested as early as February 19, 2018, after the confidential list of awardees is made available. Reallocated offers can be made as early as February 28 to assist in early recruitment.

Reallocation Credit Examples

a declined competition-awarded distinguished university fellowship = 1 reallocation credit

a declined college-level distinguished university fellowship = 2 reallocation credits

Reallocation credits resulting from declined college-level and competition fellowships are additive for reallocation purposes.

Example 1: A declined DDU (from a college-level UF and a Graduate School DUF) = 2 reallocation credits (one from the college-level award and one from the Graduate School competition)

Example 2: A declined DDU (from a college-level DUF and a Graduate School UF) = 3 reallocation credits (two from the college-level award and one from the Graduate School competition)

Reallocation Options

Programs wishing to participate in the reallocation process may do so only after the confidential list of awardees is made available on the Nomination System site on February 19 by 4 p.m. Reallocated fellowships that are declined do not generate additional reallocation credits for a graduate program, and they are not cumulative from year to year.

Funds available for reallocated fellowships may not be used to increase the monthly stipend for nominees awarded fellowships in this competition or to provide support to continuing graduate students already enrolled in the graduate program.

 

Option 1: Reallocation based on expected number of declined fellowships

This option is suitable for graduate programs that wish to use reallocation credits to make early fellowships offers to students and are willing to speculate on their number of declined fellowships. Reallocation requests must reflect reasonable expectations of student matriculation based on past competitions.

Reallocated fellowships may be awarded to students who have been admitted to the graduate program and meet the fellowship eligibility criteria or may be used to add an additional year or years to a fellowship award provided the individual is eligible for a multi-year fellowship.

For multi-year fellowships, graduate programs are required to guarantee in writing full, continuous financial support for the intervening years. Graduate programs using Option One are potentially assuming a portion or full financial responsibility for the fellowship stipend and agree to transfer funds that are not covered by three reallocation credits to the Graduate School.

Example: A graduate program has 12 fellowships awarded to students in the University Fellowship competition and anticipates that 4 students will decline their fellowship offers (for 4 reallocation credits). The program uses Option One to offer a one-year fellowship to 2 students who meet the fellowship eligibility criteria. If the program receives its 4 anticipated declines and both students accept their awards, the program will use 3 reallocation credits for the first fellowship, at no cost to the program, but will owe the Graduate School two-thirds of the stipend cost to cover the second.

Process

Programs wishing to have the reallocated fellowship offer extended on March 6 with the fellowship awardees must return the Option One Reallocation Fellowship Agreement Form to the Graduate School by February 28, 5 p.m. Otherwise, these forms may be submitted to the Graduate School any time after the committee’s initial selection and on or before April 16.

Option 2: Reallocations based on actual number of confirmed written declinations

This option is suitable for graduate programs that do not want to risk the possible commitment of their own funds to reallocate fellowships and are willing to wait until they receive three reallocation credits before submitting the Option Two Reallocation Fellowship Agreement Form. These forms can be completed and returned to the Graduate School any time three reallocation credits are accumulated, but no later than April 17, 5 p.m. Prior to making the award, the Graduate School will confirm that the graduate program has the required number of reallocation credits.

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