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Matching Tuition

The Graduate School’s Matching Tuition and Fee Award Program provides fee authorizations for graduate students who receive a competitive stipend from a funding agency that does not provide funds to cover tuition and fees. 

The Graduate School uses this program to make strategic investments in graduate education. Not all requests can be approved. The Graduate School does not provide support for countries seeking matching funds to enhance international opportunities.

  • Graduate programs seeking a Matching Tuition and Fee Award must secure the Graduate School's approval as early as possible when seeking outside funding for graduate student support.
  • Colleges must submit a priority statement, award/grant announcement, and budget to the Graduate School with each request.
  • Funding for specific students should be sought after the grant/external funding proposal has been pre-approved by the Graduate School and the proposal has been approved by the funding source.

Student Eligibility

Proposed students must:

  • be in good academic standing in the Graduate School,
  • be enrolled full-time in a master’s or doctoral program,
  • be making satisfactory progress toward that degree, and
  • not have excessive credit hours (over 175 semester hours)

An award may be terminated if a student does not continue to meet the above criteria or any other conditions specified by the Graduate School or by the funding agency.

Additional Information

The Matching Tuition and Fee Award program provides tuition and fees for graduate students (including out-of-state tuition). Fees such as COTA, student activity, and recreational fees are not covered.

Award Terms and Conditions. Students who receive a Matching Tuition and Fee Award must:

  • be enrolled for a minimum of 12 graduate credit hours during autumn and spring and 6 hours over summer as a master’s or pre-candidacy student, or 3 hours every semester as a post-candidacy student; and
  • be engaged in a project that is relevant to their research; and
  • not hold any other employment or appointment 

Nomination Process

Requests to the Graduate School are submitted online in the Graduate School’s Nomination System (instructions). Applying for a Matching Tuition and Fee Award is a two-step process

  1. Pre-Approval Request

    The pre-approval process allows the Graduate School to determine if it will match a potential award, in general.

  2. Student-Specific Request

    If the pre-approval request is approved and a funding agency has funded a proposal, the program may then request funding for specific students. Students cannot apply directly.

The Graduate School attempts to provide decisions before the funding agency’s award decision has been made. Programs must send the Graduate School a copy of the funding agency’s decision. For individual student awards, such as a Fulbright, programs must send the Graduate School the student’s award documentation, including the award amount and conditions.

Pre-Approval Request

Pre-approval requests are reviewed on a rolling basis but must be submitted to the Graduate School at least two weeks before the funding agency’s proposals are due.

To apply:

  1. Log in to the nomination system
  2. Click FEE MATCH tab
  3. Click CREATE PRE-APPROVAL REQUEST
  4. Fill all fields
  5. Upload the following in the order listed as one PDF:
    1. Priority statement from the dean (or authorized administrator) identifying the priority level and the purpose(s) that will be fulfilled; and
    2. Proposed budget
    3. Award Announcement, Request for Proposal, or Grant Overview with the funding agency’s policy on tuition and fees (limit of 10 pages)
  6. Click SUBMIT REQUEST

The associate dean will review submissions, and programs will receive a decision via email.

Student-Specific Request

If a proposal has been pre-approved and funded, programs submit a student-specific request for each student to receive a fee authorization. Student-specific requests are submitted online by August 1 (autumn), December 1 (spring), and May 1 (summer). Student-specific requests must be submitted at the beginning of each academic year regardless of the number of support years approved.

Requests for retroactive fee awards will not be considered.

To submit a student-specific request:

  1. Log in to the nomination system
  2. Click FEE MATCH tab
  3. Click CREATE A STUDENT-SPECIFIC REQUEST
  4. Fill all fields
  5. Click SUBMIT REQUEST

Choosing an Appointment Type

Depending on the award’s requirement, students may be appointed as a Fellow, Trainee, GRA-GS Match, or N/A—External Fellow. Many federal awards do not allow students to be appointed as fellows or trainees. It is the graduate program’s responsibility to determine the appropriate appointment type with the Office of Sponsored Programs, include this on the student-specific request, and ensure the student is appointed correctly.

External Fellowships

Students who receive their stipends directly from a funding agency are considered External Fellows. The process for requesting a Tuition and Fee Award for these students is the same, but there are some administrative differences:

  • Fee authorizations are applied manually by the Office of the University Bursar each term; and
  • External fellows do not receive the student health insurance premium subsidy; and
  • External fellows are not appointed in PeopleSoft. Programs wishing to provide a stipend supplement may do so in PeopleSoft by appointing the student as an External Supplemental Fellow.
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