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Frequently Asked Questions

If you have a question, no doubt someone else does, too. Here are answers to some of the most frequently asked questions. 

How do I apply for a Fellowship?

How can I change my address?

Do I have to pay taxes on my Fellowship?

Can we nominate a student in a dual degree program?

Do I need to upload the AME Summary Sheet to EDWARD?

How and when will my program receive notification of who has received a fellowship?

How do I petition for changes to my student record?

My graduate program nominated me for a fellowship. When will I learn if I am awarded one?

What should I do if I don’t have a bank account for direct deposit?

Why didn’t I receive a W-2?

Can we combine the Verbal, Quantitative, and Analytical Writing scores from different GRE tests to reach the 75th percentile average and the 4.0 writing scores?

Can program staff or students submit updated information after the deadline?

Will we see the Graduate School’s award letters before they are sent to students?

How do I take a graduate level course when I am an undergraduate?

What should be included in the graduate studies chair’s nomination and the advisor’s statement?

I received an offer from my graduate program in addition to the Graduate School’s award letter. Do I have to choose between the two awards? Why is the stipend amount in my program’s letter different from the stipend in the Graduate School’s letter?

How do I set up direct deposit?

I am an international student and am not sure what my tax responsibilities are.

If a student is nominated by two graduate programs, but is awarded a fellowship in only one, can they transfer the award to the program in which they didn't receive the award?

I am trying to submit a final nomination for our GE nominees, but there is no NOMINATE button.

When will Graduate School award letters be sent to fellowship awardees?

How do I transfer graduate credit from other universities?

What if the student’s advisor is also the graduate studies chair?

I am in a Master’s degree program, but my award letter references dissertation year funding. How does this work?

Is there a place where I can view my paystub and see what has been deducted each month?

I am an international student. How do I obtain a Social Security Number?

How many waivers can our program make?

How do we submit an approved CAF request to the Graduate School?

How should programs send their own congratulations or supplemental awards?

How do I use the End-of-Semester option for completing degree requirements?

Who writes the advisor’s statement if a student has co-advisors?

Can I opt out of student health insurance if I am eligible for my parents’ or other person’s insurance?

Why can’t I access the Employee Self Service (ESS)?

How do I activate my dissertation year fellowship (DYF)?

Do we need Graduate School approval to use waivers in the UF competition?

Can I use my college-allocated fellowship to upgrade an award already received?

Who notifies students who have not received a fellowship?

How do I change the date/time/place of my Candidacy Examination or Final Oral Examination?

Can students include information in their vitae other than what is listed on page 3 of the Guidelines?

Can I start my fellowship in the summer?

When will I receive my stipend payments?

Can the dissertation year fellowship be activated in autumn, spring or summer semesters or only at the start of autumn semester?

Do we need Graduate School approval to use waivers in the GE competition?

Do we need to submit a nomination packet to the Graduate School for a CAF?

If we make CAF or reallocated offers on April 16, by what date should students respond?

For how many hours do I have to be registered to take the candidacy examination?

Can students submit new information after the deadline (i.e., paper publication or award received)?

Can I defer my fellowship and accept it later?

Am I responsible for any student fees? How do I pay these fees?

Is there a deadline to activate the dissertation year fellowship prior to the desired start?

If a student has an undergraduate GPA of 3.59 and/or an average GRE% score of 74.5 (or equivalent in the GE competition), do we need to use a waiver?

When will I see my college-allocated fellowships posted in the Nomination System?

If our nominee is awarded a fellowship, when does he or she begin the fellowship?

Can I have someone on my committee who is not a professor at Ohio State?

Are there style guidelines for student or faculty application documents?

For how many hours must I be enrolled to maintain my fellowship?

Am I eligible, as a fellow, to contribute to any retirement/pension plans?

I can’t log on to the Fellowship Nomination System. How can I get access?

If a student has an undergraduate GPA of 3.5 (or equivalent in the GE competition) but a graduate GPA of 3.6 or above, do we need to use a waiver?

Can our program change which student is awarded a college-allocated fellowship?

Can an awardee defer his or her fellowship?

A member of my committee has left the university (or has retired). Can this person still be on my committee?

Must a student have three letters of reference?

Do I have to be enrolled over the summer to maintain my fellowship?

How many hours must I be enrolled to maintain my fellowship?

Do all admission materials need to be submitted by December 1 (international students) or January 4 (domestic students) for students we want to nominate for a fellowship?

Can we use a waiver for students awarded a college-allocated fellowship?

Can programs use CAFs to make early offers prior to March 2?

I know students have until April 15 to make their decision without pressure from Ohio State, but is there anything we can say about making an earlier decision?

Can my defense/exam be at Children’s Hospital or another location off-campus?

Who may serve as a reference?

I received an e-mail from financial aid informing me that I am authorized for a student loan. What does that mean?

Do I have to be enrolled over the summer to maintain my fellowship?

How many students can our program nominate in the University Fellowship competition?

If a student has an undergraduate GPA of 3.5 (or equivalent in the GE competition) but a graduate GPA of 3.6 or above, do we need to use a waiver?

Will the Graduate School still send its award letter to students receiving an early offer?

How do I pursue a dual degree?

I need to use videoconferencing for my Doctoral Oral Examination. What do I need to do?

How will our nominees be notified of the award results?

When will my fellowship show up in my financial aid award summary?

Am I required to take classes during May session?

How many students can we nominate for a Graduate Enrichment Fellowship?

Can we use a waiver for students awarded a college-allocated fellowship?

Can we reallocate a fellowship to a student who was not nominated in the competition?

How do I pursue a combined degree?

Can I get an extension on the exam or dissertation/document deadline? What is the end-of-semester deadline?

If our nominee is awarded a fellowship when does the fellowship begin?

My graduate program notified me that it is considered a High or Strong Quality Doctoral Program and that I am eligible to receive a supplement to my stipend. How does this work?

What are the minimum and maximum hours I can take as a fellow?

How many college-allocated fellowships does our program have?

Can we use a waiver for students receiving a reallocated fellowship?

Can we reallocate a year or more to a student who has already received a fellowship?

How do I change the degree I'm working on?

What is the latest that I can defend?

Can an awardee defer his or her fellowship?

How do I accept or reject my fellowship?

If I have a fellowship, may I hold another job/appointment?

Can we nominate a student in both the UF and GE competitions?

Where do we post our waivers?

What is the difference between Option 1 and Option 2 reallocation requests?

How do I return to graduate studies after completing an Ohio State graduate degree?

I can’t log on to the Fellowship Nomination System. How can I get access?

If I inform the Graduate School of my decision to accept my fellowship, do I also need to accept my admission to Ohio State?

Can I terminate my fellowship for the summer to study at another institution or accept an internship?

Can we nominate a student who is admitted conditionally if we use a waiver?

Our nominees meet the eligibility criteria, but I still receive a Low GPA/GRE Alert.

How do I transfer into a different graduate program?

Can we nominate a student whose candidacy exam is shortly after the nomination deadline?

I have accepted my fellowship. What are my next steps?

What if I have a medical or other family emergency and need to take a leave of absence?

Can we nominate a student who was admitted but who deferred admission until the following year?

What materials need to be included in the nomination PDF dossier and in what order?

How many reallocation requests can my program make using the Option 1 process?

Reactivate after not enrolling for one or more semesters?

Can we nominate a student who received a multi-year fellowship from the Graduate School?

I need my OSU Employee ID to fill out my new hire paperwork. Where do I find it?

What if I decide to withdraw from my graduate program?

Can we nominate a current or former Ohio State graduate student just starting his or her PhD?

Can we include materials in the nomination packet (e.g. reference letters, statement of purpose) that are written specifically for the fellowship competition?

What is the deadline for submitting reallocation requests?

How do I take care of my ESL requirements?

Can we request a waiver to the eligibility criteria?