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Childbirth/Adoption Leave of Absence

Section E.7 of the Graduate School Handbook

E.7.1
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This leave of absence allows for a specified period of appointment- and stipend-protected leave associated with the birth or adoption of a child.

E.7.2
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Childbirth/Adoption Leave of Absence Provisions

  • A funded graduate student on a leave of absence from appointment responsibilities for childbirth or adoption receives 100 percent of his/her stipend and other benefits associated with the appointment (fee authorization, health care subsidy, etc.).
  • The same appointment status (with equivalent benefits, pay, and other terms) will be available after this leave of absence has been taken, provided the appointment or reappointment would normally have been available. Assigned duties, however, may be subject to change.
  • A leave of absence following the birth or adoption of a child shall not have a negative impact on appointment status or opportunities.
E.7.3
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Childbirth Leave of Absence

For a birth mother, the stipend will be maintained for up to six weeks or until the last day of the appointment, whichever comes first.
For a father or domestic partner, the stipend will be maintained for up to three weeks or until the last day of the appointment, whichever comes first.

E.7.4
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Adoption Leave of Absence

  • If both adoptive parents are funded graduate students who are eligible for leave:
    • One adoptive parent’s stipend will be maintained for up to six weeks or until the last day of the appointment, whichever comes first.
    • The second adoptive parent’s stipend will be maintained for up to three weeks or until the last day of the appointment, whichever comes first.
  • If only one parent is a funded graduate student who is eligible for leave:
    • For an adoptive mother, the stipend will be maintained for up to six weeks or until the last day of the appointment, whichever comes first.
    • For an adoptive father or domestic partner, the stipend will be maintained for up to three weeks or until the last day of the appointment, whichever comes first.
E.7.5
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Definitions

birth mother, a female who gives birth to a child

father, a male who is legally responsible for child rearing as the male spouse or domestic partner of the birth mother

domestic partner, a same- or opposite-sex adult partner who has met the requirements of and has a completed Affidavit of Domestic Partnership for Funded Graduate Students’ Leaves of Absence on file with the Graduate School

adoptive parent, a parent who has taken a child into one’s family, through legal means, to raise as one‘s own child

birth mother, a female who gives birth to a child

father, a male who is legally responsible for child rearing as the male spouse or domestic partner of the birth mother

domestic partner, a same- or opposite-sex adult partner who has met the requirements of and has a completed Affidavit of Domestic Partnership for Funded Graduate Students’ Leaves of Absence on file with the Graduate School

adoptive parent, a parent who has taken a child into one’s family, through legal means, to raise as one‘s own child

E.7.6
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Eligibility for Childbirth/Adoption Leave of Absence

  • A funded graduate student must have completed two consecutive semesters as a GA (GAA, GRA, or GTA with appointment at least 50 percent FTE), fellow or trainee paid through the Ohio State payroll system prior to the date a leave of absence is to commence.
  • A GTA, GRA or GAA must hold a current appointment of at least 50 percent FTE (or multiple concurrent appointments combined for at least 50 percent FTE) paid through the Ohio State payroll system to be approved for a leave of absence. In the case of multiple appointments, different appointing units should work together with the student (and his/her enrolling unit, where appropriate) to create a coherent plan for the leave of absence.
  • Fellows and trainees funded by external agencies are also subject to the guidelines established by the funding agency.
  • Reasonable progress toward degree and good academic standing are required to be approved for a leave of absence. In most instances, full-time registration is also required. Requirements for full-time enrollment may be reduced with the approval of the appropriate Graduate Studies Committee, the Graduate School, and other relevant entities (such as a funding agency, Office of International Education, etc.).
E.7.7
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Use

  • A leave of absence for childbirth or adoption for a funded graduate student should generally commence immediately following the birth or adoption of a child, but in some instances, may commence prior to the event when deemed medically necessary or when requisite to fulfill the legal requirements for an adoption.
  • A leave of absence for childbirth or adoption for a funded graduate student should be completed within six weeks from the birth or adoption of a child and is not intended to be used intermittently.
  • A leave of absence for childbirth or adoption is available for each funded graduate student, for each birth or adoption event. The number of children involved does not increase the length of a leave of absence granted for that event.
  • A mother, father, domestic partner or adoptive parent may not request a childbirth/adoption leave of absence and a medical/family leave of absence for the same birth or adoption event.
  • Written notice should be provided to the immediate supervisor or appropriate person within the department as far in advance as possible, and, whenever possible, prior to assignments being made for the semester or summer term of the proposed leave of absence.