Budget

The budget request should be $5,000 or less. Most grants will be at the $2,000 to $3,000 level.  The submitted budget must be rounded to the nearest $100 increment. The student’s graduate program must ensure that all use of AGGRS funds comply with Ohio State spending guidelines and those established by the Graduate School for the AGGRS competition. Any requested items that are not allowed will be removed from the proposed budget, and the award will be reduced by that amount.

The student’s department may reimburse only those expenses that have been approved by the Award Committee and the Graduate School. Expenses incurred before the notices of award may be reimbursed if:

• Expenses are incurred after passing the candidacy examination
• Expenditures are listed in a budget approved by the AGGRS Award Committee
• Original, dated receipts are provided

The student assumes the risk in making any expenditure prior to notification of an award. If the proposal is not funded, expenses incurred will not be reimbursed.

Allowable budget request items

• Essential materials and supplies not available from student’s graduate program
• Photocopies of required materials (e.g., of surveys, forms, etc.)
• Travel to another state or country. 
  With rare exceptions, all travel must be necessary for collection of data for research. Support for travel within the state of Ohio must be relevant to research and will be assessed on a case-by-case basis. Travel within Franklin County will not be reimbursed.
  If local funds for presenting dissertation research at meetings, conferences, symposia, etc., have been exhausted, requests for these funds will be considered. 

PLEASE NOTE: Due to the ongoing public health crisis, the Ohio State University is currently operating under modified, restricted travel guidelines. These guidelines are subject to change due to the evolving nature of the pandemic. While applicants are not prohibited from requesting funds for travel, the selection committee will take these restrictions into account when reviewing applications. If you have questions, please contact Fellowship Services.

• Equipment essential to the research. 
  If equipment is requested, the student must provide a written justification from the department fiscal officer indicating why the requested equipment is not available through the department and cannot be purchased by the department. Equipment and non-disposable materials obtained with AGGRS funds are university property and must be retained by the department after use by the AGGRS award recipient.
• Payments to human research participants, if justified
  • Applicants must apply for IRB approval prior to submitting the AGGRS application if requesting to utilize AGGRS funds to compensate human research participants.
• Payments for services essential to the successful conduct of research. 
• Such budget items must be justified by the applicant and will be reviewed by the selection committee. Appropriate items may include foreign language transcription, statistical analysis assistance, or technical assistance.

Prohibited budget request items

• Expenses that are typically covered under a faculty member’s research grant (for students funded as graduate research associates)
• Repair and maintenance of equipment
• Direct financial support of applicant
• Phone costs
• Routine office materials and general supplies
• Standard lab materials, chemicals, and glassware