The travel allowance helps Presidential Fellows and graduate programs offset the costs of presenting the Fellow’s research at a U.S. or international conference during fellowship tenure.
Funding Per Student
A maximum of $500 may be reimbursed directly to the graduate program for documented expenses: transportation (air, bus or train fare, personal auto mileage, taxi, and parking); registration; lodging or per diem. All reimbursable expenses must comply with Ohio State travel policy.
Graduate programs must pre-approve and initiate the travel request prior to the fellow’s departure and maintain documentation of all the fellow’s costs. It is the fellow’s responsibility to contact their program’s fiscal/travel officer within a reasonable time before the travel begins. The travel allowance will be made directly to the graduate program, not the fellow. The funds are provided to the graduate program after the travel is complete.
To request reimbursement from the Graduate School, a graduate program must submit the following within 60 days of the fellow’s travel:
- Documentation of the fellow’s conference participation (e.g., the conference program listing the fellow as a presenter), and
- The amount of the reimbursement, the date the travel was completed, and documentation of the reimbursement of the student by the department in the form of the approved expense report number from Workday and a PDF copy of the approved expense report. Program Coordinators can contact their Service Center or firstname.lastname@example.org for how to enter this information into Workday.
Reimbursement requests must be submitted to Graduate School Fellowship Services at email@example.com with attention to the Fiscal Officer within 60 days of the fellow’s travel.