GRADFORMS How to: Combined Degree

Students in combined programs are enrolled concurrently in the Graduate School and in either a professional or undergraduate college or school. The purpose of combined programs is to give outstanding students an opportunity to pursue simultaneously two degrees in different colleges or schools by reducing the amount of time required to complete both sets of degree requirements.

To be admitted as a graduate student in a combined program, the applicant must submit documentation that demonstrates satisfactory fulfillment of the following admission criteria:

1. Completion of a minimum of 90 undergraduate credit hours, for those enrolling in an undergraduate/graduate combined program
2. A minimum of 3.5 cumulative point-hour ratio in all previous undergraduate work for those enrolling in an undergraduate/graduate combined program (including credit hours from other institutions)
3. An earned baccalaureate or its equivalent or completion of the first year of a professional program for those enrolling in a professional/graduate combined program
4. A minimum of 3.5 cumulative point-hour ratio in all previous undergraduate work for those enrolling in a professional/graduate combined program who hold a completed bachelor’s degree and have not completed one year in the professional program. Students who have completed one year in their professional program must be in good academic standing, admitted to the Graduate School without conditions, and approved by the professional college dean, director, or chair
5. Prerequisite training that will enable the student to pursue the graduate degree program selected

Students may not be admitted to the undergraduate/graduate or the professional/graduate combined program in conditional or graduate non-degree status.

1. Student initiates and submits the form online via gradforms.osu.edu
2. Graduate School adds approvers and hits send
3. Approvers all approve/deny form
4. Graduate School approves the form
5. Graduate School completes the form

Step 1: Students will need to log into gradforms.osu.edu and choose Enrollment Forms.

• Graduation and Examination Forms include the following forms:
  • Application for Candidacy Exam, Application for Final Examination, Application to Graduate, Application for Professional Examination, Committee and Examination Petition, Delay of Final Document, Minors& Interdisciplinary Specializations, Report on Candidacy, Report on Final Document, Report on Final Examination, Report on Professional Exam, and Report on Transcript Designation
• Enrollment Forms include the following forms:
  • Combined Degree Program, Dual Degree Program, Late Course Petition, Transfer of Graduate Credit, and Transfer of Graduate Program

Step 2: After the student has selected "View Enrollment Forms" a list of all available enrollment forms will populate.

Step 3: Student will choose the "+ Create New Combined Degree Program Form" button from the list of all available enrollment forms.

Step 4: The student will then fill in their current and proposed program information and also list the courses they will be double counting in both careers. An admissions application must also be submitted.

Step 5: After the student selects "Save and Continue" they will need to review their application. If it is ready to submit the student will choose "Submit Request". If the student needs to make adjustments to their online application they should hit the " Edit" button.

**Note: Once students submit their form they are no longer able to edit the program/course information. If a student needs to edit their form please leave a comment on the application. Comments are viewable to both students and staff/faculty.

Step 6: Once the student submits their petition it will be routed to the Graduate School for the initial Grad School Check.

• "View" allows the approver to only look at the form and not make any approve/deny choices.
• "Start" allows the approver to review the request and add the instructor’s name.#, save, send, or cancel the application.

** Only the Graduate School can edit forms. All edit requests should be sent to Grad-SchoolRegistrationServices@osu.edu or leave a comment on the form.

Step 7: After selecting the "Start" button the Graduate School will review the application. The Graduate School will input the appropriate approvers name.# and will then hit the "Send" button.

**Note: If the staff member who approves/denies the form needs to be updated to another staff member, the program will need to contact Grad-SchoolRegistrationServices@osu.edu

Step 8: The approver will need to select the "View" button.

Step 9: The Combined Degree Form requires approval from both the undergraduate/professional program and also the proposed graduate program. After all approvers have approved/denied the form it will be routed back to the Graduate School for final approval and completion.

• Below is a screenshot of the History Tab before it comes to the Graduate School for review.

Step 10: After all approvers have approved/denied the Combined Degree Form it will populate on the Graduate School’s task list. If the application is approved the Graduate School will choose the Approve button. The student will receive an email after their form has been approved.

• Pay attention to the "Pending" status in yellow at the top of the screen.

**Only the Graduate School can edit forms. All edit requests should be sent to Grad-SchoolRegistrationServices@osu.edu or leave a comment on the form.

Step 11: After the Graduate School has posted an approval status we will post the admit decision and update the student’s record in SIS. Once the new program information is posted to the student’s record we will also Complete the form on GradForms. 

**Note: If the student requires financial review I will not complete the form until after the admission status has posted.

Search Forms: The Search Forms tab allows programs to filter through their student forms. Approvers have the ability to search by student information, academic plan, approval status, and form type. All fields do not need to be filled in order to search on GradForms.

Download Excel Spreadsheet: After searching for forms you will have the option to download an Excel spreadsheet of your students and their forms. To download a spreadsheet click on the Actions button and choose Download Excel.