GRADFORMS
GRADFORMS is the Graduate School online system for submission, approval and storage of forms pertaining to the graduate education process at Ohio State. Faculty and Programs can use GRADFORMS for approve applications and submit forms and reports to support a student's progress towards degree completion.
Overview:
GradForms is the Graduate School’s online system for submission, approval, and storage of forms pertaining to the graduate education process at Ohio State. Faculty and Programs can use GradForms to approve applications, reports, and manage contact and faculty lists. Programs can submit the following forms:
- Graduate Faculty Nomination Form
- Specialization Form
For more information on how to submit each form, click the corresponding link above.
For more information on student forms, visit our All Forms page.
Consult the Graduate School Calendar for deadlines.
Accessing GradForms:
- Staff: To request access to GradForms, please fill out this form: GradForms Program Access Request Form
- Faculty: Contact your program office, who will submit a Graduate Faculty Nomination Form. Once approved, access will be granted to GradForms.
Login to Gradforms.
If you have issues accessing the system, please contact Graduation or Registration Services.
Graduation Services Email: Grad-SchoolGraduationServices@osu.edu
Registration Services Email: Grad-SchoolRegistrationServices@osu.edu
Form Status:
- Draft: Form has been saved but NOT submitted.
- Initial Review: Action needed at the program, advisor, or committee level. Check the form History and follow up with the necessary individual/s.
- Graduate School Review: The Graduate School has received your form and, depending on the form, is waiting for processing or pending resolution of a problem. Look at the comments on the form to clarify the reason.
- Approved: The graduate school has approved the form. The form will be marked complete once formal processing is finalized.
- Completed: Final stage of a successfully processed form.
- Cancelled: The form has been cancelled and is no longer active.
- Denied: The form has been denied. Check the comments for the reason and take necessary steps to address any issues.
Approving Forms:
Navigate to the Admin->Tasks page to see a list of all forms that require your action.
Select Start to begin the approval process.
At the bottom of the page, you will find the actions you can take on the form. On Report forms you can vote Satisfactory or Unsatisfactory, all other forms will show Approve or Deny actions.
Form View:
Once you select the form, you will see the following tabs.
- Student Information: An administrative tab that contains data from the Student Information System.
- Form Responses: Contains the information entered when the form was saved/submitted.
- History: This tab logs the complete timeline of the form’s activity, from submission to completion. Each entry includes a timestamp and name of the user who completed the action.
- Comments: Messages related to a form between the graduate school, programs, and students. Note: The Graduate School is not notified when a comment is submitted. For urgent matters, please contact Graduation or Registration Services.
- Work Notes: Notes from the Graduate School or program related to processing the form. Not visible by the student.
GRADFORMS Support
GRADFORMS Help Page
Alternatively, you can reach out to:
The Ohio State University Graduate School
250 University Hall, 230 N Oval Mall, Columbus OH 43210
Phone: 614-292-6031 | Fax: 614-292-3656
Graduation Services Email: Grad-SchoolGraduationServices@osu.edu
Registration Services Email: Grad-SchoolRegistrationServices@osu.edu