Are you a postdoctoral scholar who will soon depart Ohio State? This page has resources and suggested steps to assist you with planning for your departure.
Departing Postdoc Offboarding Checklist
Below is a list of suggested activities to take care of within the last 3 months of your position.
90 Days from Departure
HR - Review Leaving Ohio State University Checklist
In-house - Meet with OSU faculty mentor/PI to discuss official last day, vacation time-off usage, and the status of any ongoing projects that need to be transitioned to other individuals.
60 Days from Departure
In-house - Review Knowledge Transfer plan with PI and other relevant staff/faculty
International, HR - Notify Office of International Affairs of upcoming departure
In-house, Ofc. Research, etc. - Notify any internal or external funding agencies of changing position and determine plan for spending out or moving grants.
45 Days from Departure
HR, In-house - Provide resignation letter to faculty mentor/PI and HR consultant that includes effective end date or last day of work, and alternative email address
30 Days from Departure
Continued technology access, Communications - Request guest account for email and cloud computing (OneDrive) access
15 Days from Departure
HR - Provide departmental HRC with forwarding mail address for tax forms, paycheck, etc.
HR- Settle any university fines and fees
Exit interview - Complete online postdoc exit survey and request one-on-one
In-house - Update faculty mentor/PI website and include your new contact information if needed for ongoing collaborations
7 Days from Departure
In-house - Remind faculty mentor of your departure day/time.
Last Day
In-house - Review and complete Last Day Checklist
Continued Email and Software Access
Many postdocs who are departing the university still need to have access their OSU email address to maintain collaborations, interact with grant funders, and engage with their research group. The Office of Postdoctoral Affairs has worked with the university’s informational technology group to streamline the email continuation process. Your faculty mentor or unit support staff can request continued access to your OSU and OSUMC email and other university systems (e.g., OneDrive) through my.osu.edu. They should follow these steps:
- Once they have logged in, they should select “add new guest” on the lefthand side, and then scroll down and hit “continue”.
- On the next page, the following items should be input:
- Relationship Role: PostDoc
- Detailed Role: Univ (for name.#@osu.edu) or Medical Center (OSUMCID@osumc.edu)
- Ohio State Username: (name.# or OSUMCID)
- Your first name, last name, and OSU email address
- Start date: the last day you will work at Ohio State (e.g., put June 30, 2023 if departing June 30, 2023)
- Expiration date: 364 days later maximum (e.g., June 28-29, 2024)
- Primary sponsor: your faculty mentor
- Alternate sponsor: James Gentry, (gentry.50), Admin Director of OPA
- Guest administrator: Gentry, James
- Select next. It will then route for approval to your faculty mentor’s supervisor and then to James Gentry.
It is best to do this at least two weeks prior to your departure. Start date for guest account access cannot be submitted greater than 30 days in the future.
Still Have Questions?
Office of Postdoctoral Affairs
214D University Hall 230 North Oval Mall, Columbus, OH 43210
osupostdocs@osu.edu