GRADFORMS Applications Workflow

Application to Graduate

Must be received in the Graduate School, having been approved by advisor and program, by the posted deadline.

Visit the How to Apply for Graduation for more information on applying for graduation and selecting regular graduation versus End-of-Summer Graduation in GRADFORMS. 

• End-­‐of-­‐Semester (EOS) If you select the end-­‐of-­‐semester option you will not graduate in the current semester. Selecting this option gives you additional time to complete requirements but you will graduate the following semester. Consult the Graduation Deadline schedule. Find out more about EOS in the Graduate Handbook section 7.12.
• Applications are only good for one semester.

Application for Candidacy Exam

Must be to the Graduate School, having been approved by advisor and program, at least two weeks prior to the oral exam date (PhD/DMA only).

Application for Professional Exam

This is the candidacy equivalent for the professional doctorate students. (Professional Doctorate Only)

Application for Final Exam

Must be to the Graduate School, having been approved by the advisor, program, and all committee members, at least two weeks prior to the exam date (PhD/DMA only).

Student Initiates Application

• NEW Status: Student has created and saved an application but has not submitted the form
• PENDING Status: Student has submitted the application for program/advisor/committee approval and an e-­‐mail has been sent to the appropriate approvers
• Application is only good the one semester. If unable to meet graduation deadline, regular or end-­‐of-­‐semester, student needs to cancel the application and submit a new application for the new semester

Program Review

• Application for Graduation: Approved by the advisor and the program coordinator/Grad Chair
  • Application must be submitted by the student and approved by the advisor and program by the posted application deadline in the semester of graduation
    • Graduation Level: correct degree and plan?
    • EOS: if marked remind student they will not graduate this semester
• Application for Candidacy: Approved by the advisor and the program coordinator/Grad Chair
  • Application must be submitted by the student and approved by the advisor and program at least two weeks before the oral exam date. 
• Application for Final Exam: Approved by all members of the final exam committee
  • Application must be submitted by the student and approved by all members of the exam committee at least two weeks before the defense date
  • The student must bring to the Graduate School a complete formatted hard copy draft of the dissertation at least two weeks before the defense date. Visit v

Graduate School (GS) Review

 Applications are at PENDING^GS status waiting for approval

• Application for Graduation: Approval of the form is adding the student to the graduation list. This is not an approval that the degree will be awarded.
  • Approval will generate the Report on Final Exam and Report on Final Document (Thesis only) for Master’s students.

• Application for Candidacy: Approval of the form is validation of the exam going forward
  • Approval will generate the Report on Candidacy Exam which will be available to all committee members at the start time of the oral portion of the exam.