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Format Review and Submission

The Graduate School’s format review is in place to help the document submission process go smoothly for the student.

Format reviews for PhD dissertation and master’s thesis students can be done remotely or in-person. Students who want to have a remote review will upload a complete draft of their document to grad-schoolformatreview@osu.edu. In-person format reviews of the complete document draft can be done on a walk-in basis in 247 University Hall from 9:00 a.m. thru 4:30 p.m., Monday thru Friday except holidays.

Doctoral students: A format check is required and must be completed at least two weeks before the defense.
Master’s students: A format check is optional but strongly recommended and should be completed no later than the posted examination deadline for the semester.

Document Conversion

After making the required corrections, the student must convert their document into an embedded-font PDF. The student can use any proprietary PDF conversion software.

Final Submission

Final document should be submitted by 8 a.m. on the deadline day.

  1. Go to OhioLink ETD (Electronic Theses and Dissertations) submission site
  2. Create a user ID and password
    1. With your user ID/password, you can access the ETD center to review your document submission pages as often as necessary until you submit your final document.
    2. Your draft is maintained on the site up to 30 days. After 30 days, drafts are automatically purged.
  3. Select “Publishing Options”
    1. Indicate your choice for copyright (typically, all rights reserved)
    2. Indicate whether you want to request a delay in access to your document. You must also submit a Delay of Final Document form on GRADFORMS.
  4. Proquest/UMI Options: Doctoral students select "Upload my paper to UMI." Master's students select "Do not upload my paper to UMI."
  5. Submit your document

Post-Submission Review

The Graduate School reviews all submitted documents and will contact graduate students if changes are needed or if the document has been accepted as meeting graduation requirements.

If changes are required, the student must log back into their OhioLINK account, delete the original submission, upload the revised document, and submit. The final document must be approved by the Graduate School by 5 p.m. on the document deadline day to meet degree requirements.

Documents are not viewable on OhioLink until they have been reviewed by the Graduate School. During a high-volume semester, this process can take a few months.

Delay Access to Final Document

If a student wishes to delay access to their final document, they must complete a Delay of Final Document form on GRADFORMS. A reason for the delay must be given, and the form must be electronically approved by the advisor. Submit this form by the deadline for the submission of the final approved document. While a delay is applied to a student's document, the document title and abstract will be publicly available once the student's OhioLINK submission is published by the Graduate School. If an extension of the delay is required, the student must request one in writing from the Graduate School before the original delay expires. The maximum length of a delay is five years.

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