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News from the Graduate School, September 14, 2017

Scott Herness, Interim Vice Provost for Graduate Studies and Interim Dean of the Graduate School

Scott Herness
Interim Vice Provost for Graduate Studies and
Interim Dean of the Graduate School

National Suicide Prevention Week

This week is National Suicide Prevention Week. I want to draw your attention to resources at Ohio State that will help everyone in the graduate community recognize and support those in distress.

RUOK? Buckeyes is an anonymous stress and depression questionnaire designed to identify at-risk individuals and to encourage them to get assistance.

At-Risk is a 45-minute training where faculty, students, and staff can learn the common indicators of psychological distress and how best to approach an at-risk student for referral to the counseling center.

Counseling and Consultation Services provides comprehensive individual and group mental health services, psychoeducational prevention, and outreach programming to currently enrolled undergraduate, graduate, and professional students.


Input funding overrides into the graduate fee authorization (GFA) default page in the HR system—October 3

Committee Approval of Master’s and Doctoral Examination Report Forms—November 22

Final Approved Thesis/Dissertation—December 1

Student Specific Request (spring)—December 1

see full graduation calendar


Enterprise Project: Architect Phase Community Forum—September 21

Graduate Studies Committee Chairs (GSCC) Autumn meeting (rsvp)—September 28

Graduate Studies Committee Chairs Orientation (rsvp)—October 12

Graduate School Autumn Semester meeting (rsvp)—October 31

Commencement (more)—December 17

Correction: The Graduate School Newsletter from August 29 misstated the date of autumn commencement; the date of autumn commencement is December 17, not December 1.

see full event calendar

Funding Deadlines

Alumni Grants for Graduate Research and Scholarship (more)—October 1

Sigma Xi Grants-in-Aid of Research (more)—October 1

Bosch Foundation Fellowship Program (more)—November 1

Office of Science Graduate Student Research Program (more)—November 16

Ford Foundation Fellowships Programs (more)—December 7, 14

Ertegun Graduate Scholarship Programme in the Humanities (more)—January 8, 19

Jen Schlueter Returns to the Graduate School

Beginning September 1, Jennifer Schlueter has returned to her role as faculty fellow in the Graduate School. This is a continuation of her temporary, part-time position focused on graduate program curriculum and new program development. Jen is an associate professor in the Department of Theatre where she also serves as associate chair for curriculum and assessment.

Contact: Jen Schlueter

Revised Formatting Guidelines for Theses, Dissertations, and DMA Documents

The Graduate School has revised its detailed guidelines for formatting theses, dissertations, and DMA documents.

Contact: Tim Watson, Director, Graduation Services

Schedule an Academic Integrity Workshop

The academic integrity workshop is available to any graduate program or support office. The workshop focuses on the needs of international students, provides real examples of academic misconduct (especially regarding the use of outside sources and citation practices), and provides guidance about resources for graduate students.

Contact Ruth Lu

New MA: Medical Humanities and Social Sciences

Graduate students in this customizable, interdisciplinary program investigate illness and treatment, death and dying, doctor-patient relationships, and institutions, practices, and cultural discourses through humanities and social sciences perspectives.

Contact: MA in Medical Humanities and Social Sciences

Graduate School Autumn Meetings

Graduate Studies Committee Chairs (GSCC) Autumn meeting
September 28
, 3–4:30 p.m.
140 Pfahl Hall

Graduate Studies Committee Chairs Orientation
October 12
, 3–4:30 p.m.
Faculty Club (Second Floor)
For GSCC members who are new to the position. This meeting has a 30-person limit.

Graduate School Autumn Semester meeting
October 31
, 3–4:30 p.m.
Blackwell Ballrooms B&C

Changes to Email Forwarding

Beginning Friday, September 29, Ohio State employees will no longer be able to forward their mailbox to outside email services like Yahoo, Google, Hotmail, etc.

Graduate students who are also employees, such as those with graduate assistantships, may have both a BuckeyeMail account and an account. Those who have been forwarding their accounts to BuckeyeMail will now have two mailboxes to check. At, users can check BuckeyeMail by clicking “For Students” and check university email by clicking “For Faculty and Staff.”


Research Commons Workshops

Citation Management Basics: Zotero (Workshop)
September 19, 4–5:30 p.m.
Overview of citation management software tools, and specifics on how you can use Zotero to organize your references, create bibliographies, and more.

Getting Your Article Published: Tips for Sharing Your Research (Workshop)
September 20
, 2–3 p.m.
Advice about sharing your research in scholarly journals and getting your next article published.

Data Management Basics (workshop)
September 26
, 2–3 p.m.
Learn more about creating a file naming system, tracking versions, and maintaining meaningful metadata for your research projects.

The Research Commons is a space where researchers can connect with each other and with services that support and enable their work. They offer group study room rentals, research consultations, and more.

Resources for Teaching at Ohio State

With the start of the academic year, Provost McPheron is encouraging all faculty, graduate teaching associates, and other instructional staff to review the following resources:

  • Family Educational Rights and Privacy Act (FERPA) FERPA governs release of records maintained by an educational institution. Please revisit the guidelines.
  • Academic Integrity and Student Academic Misconduct
  • Code of Student Conduct
  • Ten Suggestions for Preserving Academic Integrity
  • Committee on Academic Misconduct (COAM)
  • Voter Registration The university commits to a non-partisan approach to voter education and registration. Should you choose to discuss voter registration with your students, please work with Matt Van Jura, a staff advisor for OSU Votes, a non-partisan group in the Office of Student Life.
  • Students Called to Active Military Duty When students who are reservists or members of the National Guard are called to active duty, please be aware of the university’s policies regarding military service .
  • Religious Holy Days Our inclusive environment allows for religious expression. Please work with students to reasonably accommodate their religious obligations and observances. For information on religious holidays, visit the Interfaith Calendar website.
  • Autumn Semester Break There are no classes on Thursday and Friday, October 12 and 13. University offices are open.

University Center for the Advancement of Teaching Workshops

Classroom Assessment Techniques September 18 Learn about formative assessment and how it can contribute to student learning. Register

Responding to Student Writing September–26, 2–3:30 p.m. Learn how responding effectively to student writing will help guide your students and ease your workload. Register

Academic Job Search: Curriculum Vitae and Cover Letters October 2, 4–6 p.m. How to write vitae and cover letters when searching for jobs in academia. Register

The University Center for the Advancement of Teaching supports and advocates for all who teach at Ohio State.

Funding Opportunity

Bosch Foundation Fellowship Program

Deadline: November 1

The Robert Bosch Foundation Fellowship Program offers Americans the opportunity to complete an intercultural professional program in Germany that includes:

  • Individual professional assignments
  • Professional seminars
  • German language training

Bosch Fellows act as consultants in their field of expertise at institutions in Germany, and they travel to meet and exchange ideas with experts and decision makers from Germany and Europe.


Funding Opportunity

Ertegun Graduate Scholarship Programme in the Humanities

Deadline: January 8 (Philosophy), January 19 (all other subjects)

The Mica and Ahmet Ertegun Graduate Scholarship Programme funds full-time graduate degrees in various subjects in the humanities. Ertegun Scholars are brought together at Oxford to form an exceptional community of scholars that fosters dialogue across academic disciplines, across cultures, and across generations.


Funding Opportunity

Ford Foundation Fellowships Programs

Deadline: December 7 (post-candidacy), December 14 (pre-candidacy)

The National Academies of Sciences, Engineering, and Medicine is accepting applications for the 2018 Ford Foundation Fellowships Programs for Achieving Excellence in College and University Teaching.

The fellowship program seeks to increase the diversity of the nation’s college and university faculties by increasing their ethnic and racial diversity, to maximize the educational benefits of diversity, and to increase the number of professors who can and will use diversity as a resource for enriching the education of all students.


Funding Opportunity

Office of Science Graduate Student Research Program (SCGSR)

Deadline: November 16

Applications are now being accepted for the Office of Science Graduate Student Research program. The SCGSR program provides doctoral dissertation/thesis research opportunities for graduate students at Department of Energy national laboratories.


Funding Opportunity

Sigma Xi Grants-in-Aid of Research

Deadline: October 1 (late January award) March 1 (early June award)

The Sigma Xi Grants-in-Aid of Research awards up to $1,000 to students in any area of the sciences and engineering. Designated funds from the National Academy of Sciences allow for grants of up to $5,000 for astronomy research and $2,500 for vision-related research. Funding can be used to pay for travel to and from a research site or to purchase of non-standard laboratory equipment necessary to complete a specific research project.

Ohio State also has a local competition for this award.